Privacy Policy
Last updated: January 2025
Introduction
The Institut Universitaire de Developpement International (IUDI) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.
Data Controller
Institut Universitaire de Developpement International (IUDI) Email: [email protected]
IUDI is the data controller responsible for your personal data collected through this website and our educational services.
Legal Basis for Processing
We process your personal data based on the following legal grounds:
- Contract Performance: Processing necessary to fulfill our educational services agreement with you (enrollment, course delivery, certification)
- Legitimate Interests: Processing necessary for our legitimate interests in operating and improving our educational institution, provided these interests do not override your rights
- Legal Obligation: Processing required to comply with legal requirements (academic record-keeping, financial reporting)
- Consent: Where required, we will obtain your explicit consent for specific processing activities (such as marketing communications)
Information We Collect
Information You Provide
When you interact with IUDI, we may collect:
- Personal identification information: Name, email address, phone number, postal address
- Identity verification: Government-issued identification documents (passport, national ID)
- Academic information: Educational background, transcripts, certificates, prior degrees
- Application data: Information submitted through our admissions forms via Tally.so
- Communication records: Correspondence with our staff
- Payment information: Financial details necessary for tuition processing
Information Collected Automatically
When you visit our website, we automatically collect:
- Device information: Browser type, operating system, device type
- Usage data: Pages visited, time spent on pages, navigation patterns (via Cloudflare Web Analytics - privacy-focused, no personal data tracking)
- Location data: General geographic location based on IP address (country/region level only)
How We Use Your Information
We use the information we collect to:
- Process your applications and enrollment
- Deliver educational services and course materials
- Communicate with you about your studies and our programs
- Issue academic credentials and maintain transcripts
- Improve our website and educational services
- Send administrative information and updates
- Respond to your inquiries and support requests
- Comply with legal and accreditation obligations
Third-Party Services
We use the following third-party services:
Tally.so (Form Processing)
Our application and contact forms are powered by Tally.so. When you submit a form, your information is processed by Tally.so in accordance with their privacy policy. Data submitted through forms is transferred to IUDI for processing. Tally.so servers are located in the European Union.
Cloudflare (Website Infrastructure)
Our website uses Cloudflare for security, performance, and analytics. Cloudflare Web Analytics is privacy-focused and does not use cookies or track individual users. See Cloudflare’s privacy policy.
Cookies and Local Storage
Our website uses only essential technologies for basic functionality:
- Language preference: Stored in your browser’s local storage to remember your preferred language (English/French)
- Essential functionality: Required for basic website operation
We do not use:
- Tracking cookies
- Third-party advertising cookies
- Analytics cookies that identify individuals
You can control local storage through your browser settings.
Data Retention
We retain your personal information for specific periods based on the type of data:
| Data Type | Retention Period |
|---|---|
| Application data (unsuccessful) | 2 years from application date |
| Student academic records | Permanently (legal requirement for educational institutions) |
| Financial records | 7 years (legal/accounting requirement) |
| Communication records | 3 years from last interaction |
| Website usage data | 30 days (Cloudflare) |
After the retention period, data is securely deleted or anonymized.
Your Rights
You have the right to:
- Access: Request a copy of your personal data
- Correction: Request correction of inaccurate data
- Deletion: Request deletion of your data (subject to legal retention requirements for academic records)
- Portability: Request transfer of your data in a machine-readable format
- Object: Object to processing based on legitimate interests
- Restrict Processing: Request limitation of processing in certain circumstances
- Withdraw Consent: Where processing is based on consent, withdraw it at any time
Response Time: We will respond to your request within 30 days.
To exercise these rights, contact us at [email protected] with proof of your identity.
International Data Transfers
IUDI is based in Cameroon. Your information may be transferred to and processed in Cameroon. By using our services, you acknowledge this transfer.
For users in the European Economic Area (EEA): We rely on your explicit consent for this transfer, obtained when you submit your application. Cameroon does not have an EU adequacy decision, but we implement appropriate safeguards including secure data transmission and access controls.
Data Security
We implement appropriate technical and organizational measures to protect your personal information:
- Encryption: Data transmitted via HTTPS/TLS encryption
- Access Controls: Role-based access limiting who can view personal data
- Secure Infrastructure: Website hosted on Cloudflare’s secure global network
- Form Security: Application forms processed through Tally.so’s secure platform
- Regular Review: Periodic review of security practices
Data Breach Notification
In the event of a data breach that poses a risk to your rights and freedoms, we will:
- Notify affected individuals within 72 hours of becoming aware of the breach
- Provide details of the breach, potential consequences, and measures taken
- Report to relevant data protection authorities as required by law
Children’s Privacy
Our services are intended for adults pursuing higher education (Master’s and Doctoral programs). We do not knowingly collect personal information from individuals under 18 years of age. If we become aware that we have collected data from a minor, we will delete it promptly.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by:
- Posting the updated policy on this page
- Updating the “Last Updated” date
- For material changes affecting enrolled students, sending email notification
Contact Us
If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us:
Institut Universitaire de Developpement International Email: [email protected]
For unresolved concerns, you may also contact your local data protection authority.